Bank deposits
Build a deposit from received payments and reconcile it against the statement.
Trust accounting
Owner money, kept separate and provable.
Most systems bolt accounting on and hope the export reconciles. EPMS keeps a real double-entry ledger with a per-owner subledger inside it, so the question an auditor asks has an answer you can run.
The check that matters
Three-way reconciliation.
The specific test a trust audit applies: your master trust liability, the sum of every owner's individual subledger balance, and the actual cash sitting in the trust account all have to agree. EPMS runs that as a report, not an afternoon in a spreadsheet.
- Trust liabilityWhat the books say you hold
- Owner subledgersSummed across every owner
- Cash on handWhat is actually in the account
Owner statements
Generated in batch, or overnight without you.
- Batch
- Generate across many owners at once, searchable by owner name or unit code, with the ability to review and void.
- Automatic
- A nightly service generates the previous month's statements on its own, skipping owners already done, and emails a summary of the run.
- Frozen
- A statement is a snapshot sourced from posted payables, so reopening it next year shows what it showed the day it was sent.
- Visible to the owner
- The same statement appears in the owner's own portal login, with line items they can expand.
Banking
Money actually leaving the building.
Reconcile bank account
Full reconciliation against your real bank activity, period by period.
Credit card settlements
Log and reconcile settlement batches against what actually landed.
Print checks
Owner and vendor checks printed from the ledger they were posted to.
Generate ACH file
A real NACHA-format file for your bank — not a report about payments, the payment file itself.
Commission sweep
Move earned commission from the trust account to operating, on the books, with an audit trail.
Receivable and payable
Both sides, posted to the ledger.
Take payments against a reservation or directly from an owner, with a full payments, refunds, and credits ledger showing what has been posted and what hasn't. Payables covers everything you'd expect:
- Enter bills
- Pay owners
- Pay open items
- Pay refunds
- View bills and refunds
- View payments
- Open items
- Business A/P
Also here
- Chart of accounts
- Live posted balances, signed correctly by account type.
- Journal entries
- Real double-entry, draft and posted.
- Booking revenue
- Recognize on departure, across the period, or on payment — scoped by office, owner, or unit.
- Taxes
- State, county, and town districts stacked into one combined rate per unit.
- Fourteen reports
- Trial balance, general ledger, revenue projection, tax, owners, housekeeping and vendor payouts, and the three-way reconciliation.
Bring your questions about the ledger.
A live walkthrough covers how the trust subledger, statements, and reconciliation actually work — and we'll answer how your account structure would map onto it.
Get in touch