19-step month end
A guided close in the right order, from unpaid stays and posting revenue to reconciling the trust bank, signing off the three-way, sending statements, paying owners and closing the period. The trust steps are hard stops.
Trust accounting
Owner money, kept separate and provable.
Most systems bolt accounting on and hope the export reconciles. EPMS keeps a real double-entry ledger with a per-owner subledger inside it, so the question an auditor asks has an answer you can run.
The check that matters
Three-way reconciliation.
The specific test a trust audit applies: your master trust liability, the sum of every owner's individual subledger balance, and the actual cash sitting in the trust account all have to agree. EPMS runs that as a report, not an afternoon in a spreadsheet.
- Trust liabilityWhat the books say you hold
- Owner subledgersSummed across every owner
- Cash on handWhat is actually in the account
Month end and controls
A close you can prove, every month.
Trust exceptions
Every item an auditor would ask about, in one list: owners trust has fronted, guest money held too long, guests who left owing or overpaid, security deposits overdue back, bank lines never cleared.
Signed-off three-way
The month’s three-way reconciliation is signed off and stored; you can require sign-off before statements and owner payouts go out.
Bill owners who owe
When an owner’s charges outrun their rent, EPMS lists them and emails an itemised bill with a pay link.
Daily trust alert
Anyone who wants it gets a morning email when the trust account is short, an owner is overdrawn, or something needs attention.
Trust and operating kept apart
Owner payouts and guest refunds come from trust; company bills from operating. Journal entries are voided, never deleted, and closed periods stay closed unless an administrator reopens them.
Owner statements
Generated in batch, or overnight without you.
- Batch
- Generate across many owners at once, searchable by owner name, office or agent, with the ability to review and void.
- Automatic
- Switch on the nightly service and it generates the previous month's statements on its own, skipping owners already done, and emails a summary of the run.
- Frozen
- A statement is a snapshot sourced from posted payables, so reopening it next year shows what it showed the day it was sent.
- Visible to the owner
- Once you publish it, the same statement appears in the owner's own portal login, ready to open, print or save.
Banking
Money actually leaving the building.
Bank deposits
Build a deposit from received payments and reconcile it against the statement.
Reconcile bank account
Full reconciliation against your real bank activity, period by period.
Credit card settlements
Log each settlement batch and mark it reconciled; card deposits post net of the merchant fee.
Print checks
Owner and vendor checks printed from the ledger they were posted to.
Generate ACH file
A real NACHA-format file for your bank — not a report about payments, the payment file itself.
Commission sweep
Move earned commission from the trust account to operating, on the books, with an audit trail. EPMS stops you sweeping more than the company has actually earned.
Bank feed
Upload the bank’s transactions as a CSV; when the statement goes in, every line that matches the ledger clears itself, and your rules post the rest.
Statements that reconcile themselves
Enter the month’s ending balance and EPMS finishes the bank reconciliation the moment it ties — then emails you to sign off.
Lodging tax remittance
Record each payment to a town or the state against the tax you collected, district by district.
Receivable and payable
Both sides, posted to the ledger.
Take payments against a reservation or directly from an owner, with a full payments, refunds, and credits ledger showing what has been posted and what hasn't. Payables covers everything you'd expect:
- Enter bills
- Pay owners
- Pay open items
- Pay refunds
- View bills and refunds
- View payments
- Open items
- Business A/P
Also here
- Chart of accounts
- Live posted balances, signed correctly by account type.
- Journal entries
- Real double-entry: an entry can't post until its debits equal its credits.
- Booking revenue
- Recognize on departure, across the period, or on payment — scoped by office, owner, or unit.
- Taxes
- State, county, and town districts stacked into one combined rate per unit.
- Reports
- Trial balance, general ledger, revenue projection, tax, owners, housekeeping and vendor payouts, and the three-way reconciliation.
Bring your questions about the ledger.
A live walkthrough covers how the trust subledger, statements, and reconciliation actually work — and we'll answer how your account structure would map onto it.
Get in touch