Click to book
Click the arrival and then the departure on a unit’s row. A new reservation opens with the unit and both dates already filled in.
Everything the other systems do and so much more.
Without the fight.
At ONE price, everyone should enjoy all the features…
EPMS runs reservations, trust accounting, housekeeping, and owner statements, and it was built inside a working rental company. We have 10 times the depth of the system you're on now, and none of the afternoons you lose to it.
The reservation grid
The screen you'll live in.
Units down the side, dates across the top, and every booking where you expect it. Vital information at a touch of a button. A reservation grid unlike anything you've ever seen. Most of the day never leaves this board.
Unit
S 9
S 10
M 11
T 12
W 13
T 14
F 15
S 16
S 17
M 18
T 19
W 20
T 21
F 22
S 23
S 24
M 25
T 26
W 27
T 28
F 29
2998-243719 Marina Sunset 3B Clean
2998-243884 Forest Pass A3 Dirty
2998-244012 Ten Mile Lodge 12 Clean
2998-244190 Summit Ridge 7 Inspect
2998-244377 Aspen Court 2 Clean
2998-244501 Gore Range 4A Dirty
Read status by color
Fully paid, part paid, unpaid, hold, owner — each its own color, and you decide which color means what.
Pricing, cleaning, and automation together
Rates, each unit’s housekeeping status, and the dates that can’t be sold all live on this one board. No second screen to reconcile against.
Dynamic quotes that are effortless
Select units, add dates, and send a detailed email to guests in seconds.
One click, one answer
The buttons across the top are the reports.
Questions you'd normally go run a report for — where's my occupancy soft, which nights can't be sold — are a single click from the board you're already on.
- HOT / COLD
- Ranks your busiest and slowest weeks side by side and jumps the grid to any of them. Set how many to rank, and permanently exclude the ranges you already know about.
- Blocked Dates
- Finds every gap too short to sell against your minimum stay — across active units, all units, or one unit group. Walk them one at a time, or let it lower the minimums on dated rates for you, never below a floor you set.
- Date Range Bookmarks
- The stretches you check constantly — a holiday week, next season’s opening — saved and one click away.
- Pricing view
- The same board, switched to rates. Drag a rectangle across units and dates and set price and minimum stay for all of them at once.
Working while you aren't
The parts nobody should have to remember.
Once they're set up, every one of these runs on its own schedule, whether or not anyone is logged in.
Holds release themselves
Set a hold to a date and time. It expires without anyone remembering to clear it.
Door codes generate per stay
A booking on a smart-locked unit gets its own code for that stay, and every "door code" in your emails and agreements fills in with it.
Statements run overnight
Switch on the nightly service and owner statements generate in batch on their own each month, skipping owners already done.
Charges and work orders repeat
Recurring charges, recurring work orders, and multi-unit bills fan out on their schedule without being re-entered.
Reports send themselves
Put a report on a daily, weekly, biweekly, or monthly cadence and it emails to whoever needs it.
Getting started
Bring your data with you.
Onboarding is an import, not a project. Reservations, rates, and units come in from spreadsheets — upload, preview what will land, then commit. Nothing is written until you've seen it.
- Your system
We create your own EPMS in about ten minutes, with a step-by-step onboarding guide built into the help — and Setup laid out in the same order.
- Import
Upload your reservations, rate calendar, units and contacts. Each file is checked before anything is saved, and every import previews before it commits.
- Set your terms
Owner contracts, commissions, taxes by district, and deposit policies — plus check-in rules set once as business defaults and overridden per unit where a property differs.
- Open the doors
Invite staff with the roles you've defined, turn on the owner and guest portals, and start taking bookings.
Doors and channels
The two things that never stop moving.
Every door, automated
A booking on a smart-locked unit generates its own code for that stay, and checking the guest out removes it. Nobody meets anyone at a lockbox.
- Connects through Seam, which works with the major smart-lock brands
- Every “door code” in your emails, agreements, and guest guide fills in with the real code for that stay
- A lock outage never blocks a booking — the reservation saves either way
- Scales the same at four units or four hundred
Your own booking channel
Your EPMS Booking Site takes reservations directly. Guests search, see the full price with fees and tax, and book and pay online — on the same rates, discounts and calendar your staff use.
- The dates hold for 30 minutes while the guest pays; paid, it becomes a booking, and an unpaid hold releases itself
- Your logo, colours, menus and your own pages, with a Book Now button for your current website
- Partners you approve can read your units, rates and availability, quote and book through the EPMS API
- Channel Profitability shows what each booking source is really worth after its fees
In your pocket
The job doesn't wait at a desk. Neither should your system.
Rental work happens in parking lots, stairwells and ski lifts. Most systems answer that with an app — and an app brings its own chores. EPMS on a phone isn't a smaller product. It's the same system, the same login and the same live data, laid out for one thumb.
The usual appEPMS on your phone
- Find it, download it, wait for itOpen a link. Pin it to your home screen. Done.
- “Please update to continue”Every improvement lands for everyone at once — nothing to install
- The lite version of the jobThe real records: the same reservation, folio and clean the office sees
- Its own login, its own sync lagOne login, live — mark a clean finished and the office knows
- Another 200 MB of storageZero. It's a web page that thinks it's an app
Housekeepers
Today's cleans, the clean type and the time it must be ready by, lockbox codes, room-by-room checklists, photos and notes — then Finish, and it goes for inspection.
Front desk, on the move
Arrivals and departures, check a guest in, and look up any reservation from wherever you're standing.
Managers and owners
The daily operations report, unit status and balances at a glance — and owners see their own calendar and statements without calling you.
Make it yours
Configured by you, not by a support ticket.
Permissions
A per-role grid over every menu item and screen. Create your own roles; decide what each one may view and edit.
Your vocabulary
Rename housekeeping statuses, decide which finished activities set each one, and build your own activity and service categories.
Your fields
Add fields to units, save the searches you run constantly, and set business defaults that any single unit can override.
Your offices
Staff assigned to an office see only that office’s units on the grid, front desk, housekeeping and reports — applied automatically, with no filter to remember.
Depth
Eleven modules. One system of record.
Reservations
The grid, folios, holds, groups, and spreadsheet import.
Trust Accounting
A real subledger — owner funds separated, reconciled, disbursed.
Rates
Length-of-stay discounts, rate rules, coupons, promotions, deals.
Housekeeping
Turnover schedules, a live status board, and cleaner assignment.
Owner Portal
Statements, work orders, and owner self-booking.
Guest Portal
Sign-in by emailed code, card on file, and receipts, in the guest’s login.
Front Desk
Arrivals, departures, stayovers, daily operations.
Units
Every detail, amenity, photo, key code, and management term.
Service
Tickets, recurring work orders, multi-unit bills, vendor payouts.
Communications
Templates, guest guides, e-signature, and scheduled sends.
Performance
Booking pace against last year, while you can still price it.
What you want
We want to create a system that everyone grows with. Your ideas are what we want to implement.
What's next?
Trust accounting
Owner money, kept separate and provable.
Most systems bolt accounting on. EPMS keeps a real double-entry trust subledger: every owner's funds tracked individually, reconciled three ways against the bank, and disbursed by real ACH file with a statement that ties out.
- Three-Way ReconciliationBank · book · subledger
- Owner StatementsIn batch, or nightly if you choose
- ACH DisbursementReal NACHA file
- Commission SweepTrust to operating
- Month-End Close19 guided steps
- Trust ExceptionsDaily alert if you want it
- Trial BalanceFull chart of accounts
Reporting
Over 250 reports, already written.
Not a report builder you have to learn first. The reports a rental manager actually runs, ready on day one — and over 250 of them can be scheduled to email themselves to whoever needs them.
- Three-Way Reconciliation
- Trial Balance
- Owner Statements
- Booking Pace
- Deposits Receivable
- Negative Folio Balance
- Revenue Projection
- Turnover Schedule
- Year-over-Year by Unit
- Occupancy by Guest Type
- Guest Stay
- Unit Key Codes
- Expired Owner Contract
- Rate Calendar Coverage
- Housekeeping Income
- Cancellation Statistics
- Vendor Payouts
- Bookings by Geography
- General Ledger
- Arrival / Departure
- Unit Income & Expense
- Listing Readiness
Secure by default
Your own system. Locked down.
Every company runs on its own separate EPMS, encrypted, with two-step login, backed up and restore-tested every night, and watched every five minutes.
- Your own databaseNever shared
- Two-step loginRequired for admins if you choose
- Nightly backupsRestore-tested · kept 7 years
- MonitoringEvery 5 minutes
- Your dataNever sold
See it actually work.
A live walkthrough of the system, about thirty minutes, with room to stop us and ask anything. Or just tell us what you need and we'll answer straight.
Get in touch